Assistant to General Manager

We are looking for an experienced and proactive Assistant to provide high-level administrative and organizational support to a General Manager and administrative support to his management team. In this role, you will become a trusted partner in ensuring smooth day-to-day operations, efficient coordination and professional communication across internal and external stakeholders.

Purpose of the role

Professional and timely implementation of all administrative tasks and a separate settlement of organizational issues and coordination of tasks on behalf of the Manager.

Key responsibilities

• Provide professional and timely administrative support to the General Manager (GM) and ensure efficient handling of organizational tasks and provide administrative support for the management team.
• Manage correspondence, presentations, documents, and invitations in Czech and English using MS Office.
• Coordinate calendars, appointments, meetings, and deadlines based on priorities agreed with GM.
• Organize meetings, including room booking, logistics, refreshment, preparation of materials, and taking meeting notes. Organization of business events for management team.
• Arrange business travel, including bookings, travel documents, insurance, accommodation, and travel expense overview.
• Support communication with internal and external partners and relay information on behalf of the GM.
• Handle incoming and outgoing mail, document circulation, signatures, filing, and archiving.
• Manage guest visits, office supplies, invoice administration, and other ad hoc tasks as needed.
• Assist with holiday and absence tracking for the supported team as required.
• Translations and interpretations into Czech and English.

We are looking for a new colleague who has:

• Advanced communication and collaboration skills.
• Strong organizational and prioritization skills, with the ability to work independently.
• Previous experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• A professional and reliable approach.
• Ability to work under pressure, manage multiple priorities, and stay one step ahead.
• Proficiency in MS Office.
• Fluent in Czech and English; German is an advantage.
• Basic AI skills.

Why Tchibo

At Tchibo, you will join a stable international company with a strong reputation, a collaborative culture, and a focus on people, development, and long-term growth. We value initiative, responsibility, and teamwork, and we give our people the space to make a real impact in a dynamic business environment.

What we offer

• Part time or full time possibility
• The opportunity to work in a respected international company.
• A friendly and supportive working environment.
• A wide range of employee benefits.
• The chance to support senior leadership in a role with real visibility and impact.

Interested?

If you enjoy bringing structure to a fast-paced environment, like being a reliable right hand to leadership, and want to work for a strong international brand, we would like to receive your CV.

Would you like to know more about Tchibo? Take a look behind the scenes on Cocuma: https://www.cocuma.cz/company/tchibo/ or LinkedIn Tchibo Česká republika.