Executive Assistant

We are looking for the role of Executive Assistant for our three top executives. There are two Assistants in the office and as one is being promoted we search for the replacement. You will play a critical role in providing not only comprehensive administrative support to executives but also will be involved in many important business topics. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. Highly professional approach, credibility, and capability of maintaining confidentiality are necessary.

Executive Assistant Responsibilities

• Manage calendars and schedules: Coordinate and schedule appointments, meetings, and events for executives. Ensure all related materials and resources are prepared in advance.
• Prepare and distribute communications: Draft, edit, and proofread correspondence, memos, reports, and presentations.
• Maintain confidential information: Handle sensitive and confidential documents, ensuring proper storage, access, and disposal. Exercise discretion and professionalism in all interactions and maintain confidentiality at all times.
• Conduct research and gather information: Gather and compile data, reports, and documents from various sources. Provide summaries and analysis as requested.
• Manage and prioritize incoming communications: Screen, answer, and direct phone calls and emails. Filter and prioritize incoming requests and inquiries, ensuring timely responses.
• Coordinate and support special projects: Assist with the planning, organization, and execution of special projects, events, and initiatives. Provide logistical support, including coordinating vendors, materials, and resources.
• Facilitate internal and external communication: Facilitate effective communication between executives and employees, clients, vendors, and other stakeholders. Serve as a point of contact and relay messages accurately and promptly.
• Arrange travel and accommodations.

Required Skills

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, including exceptional attention to detail and grammar.
• Proficiency in office productivity software, such as MS Office (Word, Excel, PowerPoint, Outlook, Teams)
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Exceptional interpersonal skills, with the ability to build rapport with others at all levels of the organization.
• Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment.
• High level of professional integrity, discretion, and confidentiality.

Required Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Bachelor's degree in business administration or a related field is preferred, but not mandatory.
• Experience in contribution to the entire variety of business-related topics is welcome but not mandatory.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Excellent time management and multitasking abilities.
• Native level of Czech language
• Required language skills English or German at C level