Receptionist/Admin. Support (50-100%)

Job description:

We are looking for a professional and service-oriented Receptionist to join the Prague branch of Alpiq, a Swiss energy company located in the heart of Prague 1. As the first point of contact for our visitors and employees, you will play a key role in ensuring a welcoming, organized, and efficient office environment. Working as part of our multicultural team of over 160 employees, you will provide front-desk, administrative, and hospitality support, contributing to the smooth daily operation of our newly renovated corporate premises.

Main Responsibilities:

Front Desk & Visitor Management
Greet and assist visitors, and guests in a professional and friendly manner.
Manage incoming calls, emails, and correspondence, ensuring timely and accurate handling.
Maintain a tidy, organized, and welcoming reception area that reflects the company’s professional image.
Take care of kitchen areas and common premises, ensuring cleanliness and proper maintenance.
Administrative & Office Support
Handle incoming and outgoing mail, courier services, and deliveries.
Provide general administrative assistance for employees and management, including paperwork, document handling, scanning, and data entry.
Support other departments with routine administrative tasks and recordkeeping.
Assist with meeting room bookings, catering, and coordination of company events, meetings, and town halls.
Coordination & Cooperation
Work closely with the Office Manager and Facilities team to ensure smooth daily operations.
Liaise with external suppliers and service providers as required.

Main Qualifications:
Secondary education
Previous experience in a receptionist, administrative, or customer service role.
Excellent communication skills both in Czech and English (written and spoken).
Strong organizational skills, attention to detail, and a proactive, service-minded attitude.
Friendly, and service-minded approach, with a genuine willingness to help colleagues and find practical solutions.
Good command of MS Office (Outlook, Word, Excel).
Professional appearance and ability to handle confidential information discreetly.