Specialist Office Management (m/f/d)

What your new challenge will look like

As part of the 4flow team, you will be responsible for ensuring smooth daily office operations and providing professional administrative support. Your key tasks will include:

• Managing company cars, parking spaces, and general office administration
• Carrying out tasks comparable to personal assistant duties
• Ordering and managing office supplies and coordinating with office suppliers (contracts, performance, invoices)
• Ensuring compliance with health & safety and fire protection requirements
• Organizing internal events including coordination with vendors and payment control
• Managing conference room bookings, workplace arrangements, and meeting preparations
• Handling rental related topics and communication with the landlord
• Overseeing office space management and maintenance of technical equipment
• Coordinating with all support departments in the Pilsen office
• Managing marketing materials and taking on the role of local inventory coordinator
• Welcoming clients, guests, and service providers in a professional manner

Why you belong at 4flow

• At least 2 years of experience in office administration, commercial roles, or service-oriented environments; bachelor’s degree is an advantage
• Advanced English proficiency
• Strong communication and customer-oriented mindset
• Professional, friendly, and confident interactions with colleagues and visitors
• Well‑organized, independent, and structured working style
• Flexibility, quick comprehension, and ability to stay calm under pressure
• Motivation for the role and for 4flow, with a clear understanding of personal development goals

What we offer
Be part of an award-winning and international company that offers a vibrant corporate culture and excellent individualized training opportunities for your personal development. Some of the benefits offered are:

• Permanent contract as well as a competitive salary package
• Modern workplace in the center of Pilsen, Czech Republic
• Free drinks and fruit as well as daily meal vouchers
• Leisure time contribution
• Support for individual learning and personal development
• Language courses for German and French languages
• Referral bonus program for recommending colleagues
• 24/7 access to professional counseling for employees

Ready for 4flow? Then please apply online by submitting your English CV.

We're looking forward to you.