Office Coordinator

Do you enjoy helping others and making them feel welcome? We are searching for a team member with a positive mindset for our modern office with an informal and friendly atmosphere in Karlin. We offer a unique opportunity for someone who wants to be part of a great team and amazing culture! This person will be responsible for day-to-day administrative operations so that our Prague office, with over 100 employees and multinational teams, can run smoothly.

As Office Coordinator, you’ll report directly to our Workplace & Employee Experience Manager,providing you with a unique opportunity to learn and grow in a dynamic environment. This role is ideal for individuals aspiring to become Office Managers, Event Coordinators or Facility Managers, offering valuable hands-on experience and mentorship.

A day in the Accolade Life:

• Being in the office Mo-Fri 8:30am – 5pm.
• First point of contact for visitors.
• Help with planning and executing office events.
• Take care of our office space requirements (i.e. make sure the cleaning company is doing their job properly, coffee machine is always ready to be used, flowers are watered etc.).
• Take care of the office equipment and ad-hoc practical issues.
• Going to the post office and receiving mail as well as parcels from couriers.
• Ordering office equipment & supplies.
• A little help around the kitchen, such as turning on the dishwasher
• Oversee the delivery of office supplies.
• Daily use of English
• Being familiar with communication tool Slack is an advantage.
• Other general administrative tasks.

A look outside the day to day:

• Manage catering for our regular events (Accolade Breakfast, Lunch & Learn sessions and many more).
• Coordinate office maintenance and repairs as needed
• Communicate and assist employees from the US with travel arrangements.
• Assist with new employee onboarding & offboarding processes, including preparing welcome package, collecting equipment etc.
• Other ad-hoc requests.

Your skills and experience:

• Experience as Office Assistant/Coordinator/Manager or in a similar role.
• Fluent and communicative English and Czech or Slovak.
• Superior organizational skills, have a creative mind and attention to detail.
• Being familiar with Canva and excel is advantage
• Reliable and independent.
• Always positive with can do attitude.
• Flexibility and willingness to learn new things.

While working in Accolade, you will enjoy the following benefits:

• 5 weeks of vacation + personal days
• 1 paid day off for your volunteerism per year
• Sodexo Gastro Pass Card with no contribution
• Flexi Pass Card per month or Multisport Card
• Cell phone and plan for personal use as well
• FreshPoint fridge with meals & snacks at 30% discount
• Work from abroad up to 4 weeks per year based on internal policy
• Udemy Business Platform for Hard/Soft skills training
• Virtual hospital service uLekare.cz
• Ginger Emotional Support app (www.ginger.com)