Office Coordinator

About tesa: Join tesa, a solid and reputable company with a stable and supportive team. At tesa, you will work closely with a local line manager while being part of an international team that highly values collaboration and teamwork.

About the position: As an Office Coordinator, you will oversee and execute administrative and operational functions to ensure smooth and efficient office operations. You will also play a key role in organizing company events and supporting tesa’s vibrant culture.

Key Responsibilities:

Plan and organize company events (conferences, team events, social events) in line with regional policies.
Supervise external staff teams, including cleaning, maintenance, and security.
Administration of travel tool for flight and hotel bookings.
Manage databases and act as the point of contact for external vendors related to facilities.
Order and manage stationery and IT equipment.
Handle correspondence, complaints, and queries.
Prepare documents, presentations, and reports within facility management.
Manage and coordinate the car fleet.
Distribute and organize posts and packages.
Implement and maintain office administrative systems.
Support employee onboarding and offboarding processes.
Ensure compliance with Health & Safety policies.

Qualifications:

Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary, or similar fields.
Fluent in English.
Experience in a multinational company with a matrix organization in office management or related fields.
Minimum of 2 years of experience as an administrative or office manager.
Strong organizational, time-management, and problem-solving skills.
Good analytical abilities and exceptional attention to detail.
Excellent interpersonal skills and a team player.
Advanced computer skills with the ability to learn new systems and procedures.
Hands-on experience with office machines and equipment.
Strong customer focus with a drive for problem-solving and process optimization.
Reliability, discretion, and adaptability.
Excellent communication and relationship-building skills.
Initiative and a proactive attitude.

Technical Skills:

Proficiency in MS Office/MS Teams.

SAP user (POs) would be an advantage

Administrator of contract management systems, travel management portals, fleet management portals, and ticketing systems.

Join tesa and be part of a dynamic and collaborative international team. Apply now to contribute to our success and grow your career with us!